Erickson PTA

March 27, 2009

Meeting Minutes

Attendance: Jody Simmons, Amber Schlak, Mike Addotta, Deborah Zimmermann, Diana Foster, Michell Perea, Cathy Jarratt, Emily Lambert, Elizabeth Hofmann-Hicks, Patricia Casey, Lisa Gallardo, Nora Jaramillo, Jane Devereaux, Martina Acuna, Martin Pier, Erin Pier

President Martin Pier called the meeting to order at 5:36pm. 

Book Fair Outcome: This year’s book fair sold $6275.00 worth of books.  The book fair chair decided to get the profits in book credits.  Each teacher got $75.00 worth of book credit.

Treasurer’s report:  The checking account balance is $12,794.98.  After projected costs and items already approved, we have a working balance of $11,394.98.  We made a profit of $510.00 at McTeacher’s night, and got cash donations totaling $142.00.

Fun Field Day:

Martin Pier requested a Fun Field Day budget increase from $1000.00 to $2000.00.  The motion was seconded by Lisa Gallardo.  An additional $1000.00 for fun field day was passed.

A Fun Field Day committee was formed, Michell Perea, Lisa Gallardo,  Jody Simmons, and Teresa Toland volunteered to join the committee along with Martin Pier.

Money Requests: 

The request for funds for a music teacher for the 2009/2010 school year has been tabled.

The request for funds for monies to hire a library aide for four hours a week for the 2009/2010 school year has been tabled due to district budget changes and potential elimination of the position.

Nora Jaramillo motioned to purchase four bikes for the Kindergarten classes, the motion was seconded by Elizabeth Hofmann-Hicks.  The motion was passed to purchase four bikes for the Kindergarden classes at an amount not to exceed $1000.00

The Tech Cadre requested $1,425.65 for a laptop and periphrials for the Able program.  The motion was not seconded, and therefore was not passed.

Principal Helen LePage requested $3000.00 for a playground monitor for the 2009/2010 school year. The motion was not seconded, and therefore was not passed.

The district is not providing snacks for the week of standardized testing.  Mrs. Zimmermann motioned to increase the budget for these snacks from $100.00 to $350.00.  The motion was seconded by Cathy Jarratt.  An additional $250.00 was passed.

Martin Pier motioned that we leave $300.00 in the PTA account to provide for start up costs for next year’s PTA.  The motion was seconded by Jody Simmons.  The motion was passed.

The remaining projected balance of the PTA account, approximately $8,500.00 is to be set aside for anticipated greater needs next school year due to potential budget cuts.  It is noted that this is flexible as there may be unanticipated needs during the remainder of this school year.  This was motiond by Martin Pier, seconded by Jody Simmons and passed unanimously.

Movie night/PTA meeting:

Bolt was approved for the April PTA meeting.  The next meeting will also be officer elections for the 2009/2010 PTA board.  Any parent, teacher, or community member who wishes to run for office is requested to turn in a short bio to the office or a current board member.

The meeting was adjourned at 6:39pm.

Minutes prepared by Elizabeth Hofmann-Hicks, Secretary

January 23, 2009

Meeting Minutes

Attendance: Martina Acuna, Jane Devereaux, Elizabeth Hofmann-Hicks, Emily Lambert,  Martin Pier, Jody Simmons, Nora Jaramillo, Rebecca Von Duerring, Christina Wykoff, Teresa Toland, Helen LePage, Latwaun Elliott, Lisa Gallardo, Maura Mulligan, Mike Adotta.

President Martin Pier called the meeting to order at 5:33 pm.

PTA expects repayment of over $4,000.00 within 18-24 months as part of this program as the person accused of this crime was ordered by the court to do so.

Book Fair Update: The book fair will take place February 2-6.  The book fair preview will take place on Friday, January 30^th.  The student preview will take place Monday and Tuesday of the book fair.  The books will be delivered on Wednesday January 28^th and setup will take place on Thursday January 29^th.  There will be two registers set up during the book fair to prevent long lines.  Special events during the book fair are the community luncheon on Wednesday February 4^th and movie night February 6^th. Jane Devereaux suggested we remain open on Thursday evening, February 5^th as there is a neighborhood association meeting that night.

Treasurer's report:  PTA checking account balance is $11,031.71.  Projected costs are $100.00 for testing snacks, $1,000.00 for Student Council who proposes to have a 40^th birthday celebration for Erickson, $1,000.00 for Fun Field Day, $150.00 for Kindergarten and 5^th grade promotion snacks and $150.00 for PTA insurance.  That leaves us with a working balance of $8,631.71.   

Movie Night:  The book fair will be open at 6:00pm on February 6^th so students and parents can purchase items before the food line begins at 6:30pm.  The movie will begin at 7:00pm.  Jody Simmons motioned to play Kung Fu Panda, the motion was seconded by Lisa Gallardo.  The motion was passed unanimously.  During the movie night, additional volunteers are going to be needed to run the food line as the book fair will be open during this time.

Money Requests: Joe Selby and Wade Manuel requested $75.00 for soccer goal posts. Martina Acuna seconded the motion.  The motion was passed.  Jane Devereaux requested $2,500.00  to pay the library assistant's salary for four additional hours per week for the 09/10 school year.  This request was tabled until the March 27^th PTA meeting.  The Fine Arts Cadre is requesting $5,500.00 for 7 hours per week for 34 weeks for a visual arts or music instructor for the 09/10 school year.  Helen LePage recommended we table the request to see if additional arts integration funding will be available for the 09/10 school year.  The request was tabled until the March 27^th PTA meeting.  Martin Pier motioned to budget $200.00 to purchase new letters and maintain the Erickson marquee.  The motion was seconded by Moira Mulligan.  The motion was unanimously approved.  Nora Jaramillo motioned to purchase between 2-4 bikes for the Kindergarten classes at an approximate cost of $200.00 per bike.  This motion was tabled until the March 27^th PTA meeting.

Questions/Suggestions/Announcements:  Jody Simmons requested assistance transporting bags of bags to Walmart for recycling. 

The meeting was adjourned at 6:43 pm.

Minutes prepared by Elizabeth Hofmann-Hicks, Secretary.

September 26, 2008

Meeting Minutes

Attendance: Martina Acuna, Jane Devereaux, Elizabeth Hofmann-Hicks, Catherine Jarratt, Emily Lambert, Jennifer Moriset, Michell Perea, Susan Peterson, Martin Pier, Amber Schlak, Jody Simmons, Tim Sonier, Nora Jaramillo, Marge Gilbert, Regina Mireles-Elias, Deborah Zimmermann, Mike Garratt, Liz Garratt

President Martin Pier called the meeting to order at 5:34 pm.

Treasurer's report:  PTA checking account balance is $12,357.52.  We have yet to pay for the Cherrydale fundraiser.  Once this is paid, our estimated balance will be $6000.00.  membership dues will be paid soon, approximately $100.00 to $150.00.   The PTA has a new Wells Fargo account with four signers.  We have implemented safeguards to protect the account.  All checks and withdrawals will require two signers.  To take signers off or put signers on the account will need to be proved in writing.  Marge Gilbert stated some concerns about how the account issues were handled. PTA  was informed of the progress of the police investigation into the account issues.

Fundraisers: 93 sealed cases of chocolate were sold to another school.  35 mixed cases of chocolate are still available and are being sold by the case for $25.00 in an attempt to recoup costs as much as possible before the chocolate expires October 31.  Amber Schlak offered to create a flier to send home to students about chocolate sales.

We have made 4 to 6 thousand dollars on the Cherrydale Fundraiser. We will not know the fundraiser totals until the bill is received with our orders on October 6. Regina Mireles-Elias, Michell Perea and Tim Sonier have offered to come and help sort and pass out orders at 1 pm on October 6^th.  Amber Schlak mentioned that this may interfere with state testing and suggested orders are delivered at the very end of the day or before school begins.

Skate Night is on Wednesday, October 8^th from 6:00-8:00. Nora Jaramillo suggested an incentive program for skate night and volunteered to help run the table needed for kids to sign in.

November 12^th is McTeacher's Night from 4:30-7:30.  Fliers were discussed.  We need to call and ask for more free coupons due to the ones received getting mixed up with Fall Carnival donations.  Other fundraising ideas were discussed.

M. Pier motioned to sell cookie dough as a fundraiser and Elizabeth Hofmann-Hicks seconded the motion.  The motion was tabled to allow time for a flier to be sent out to parents to allow them to select what fundraisers they may be interested in. 

Fall Carnival Committee: The Fall Carnival will take place this year on October 25, between 3-6 pm.  The committee intends to book a train and have cotton candy, cake walk, face paint, balloon animals and craft tables.  There will be no costume contest.  Fliers and emails will go out to teachers so they can create, with their classes, a basket with donations to go with a theme.  The committee is requesting a budget of $2000.00.  Amber Schlak motioned to approve the budget and Nora Jaramillo seconded it.  The motion passed.

Movie Night:  There will be no movie night in January.  February's movie night will  be on the 6^th, but will not have a PTA meeting preceding it due to the book fair from February 2-6^th.  March 27 will be a movie night and PTA meeting.  There will be a movie night and meeting on April 24^th, and the vote for next year's PTA board will take place then. 

Martin Pier proposed the movie Tinkerbell for the November 7^th movie night which was met with a less than enthusiastic response.  He requested suggestions or alternatives.  It was proposed that a flier or interest list be created for the kids to fill out.  Nobody was opposed to the board deciding on the movie for November after we have the opportunity to research new releases.

Ideas for purchase this year: A mower/edger is needed to cut the grass in front of the office. Catherine Jarratt offered to come mow the lawn in the courtyard if a mower is found/donated.

The kindergarten slide is broken with a slit down the middle, and is chained off so the children don't use it.  Jennifer Moriset offered to call around to see if the play equipment has a warranty and get quotes for repair.

Nora Jaramillo suggested we get the school spruced up.  Several companies that may donate time to do this were suggested. 

Custodial staff has requested a scrubber/scrubber battery.

Jane Devereaux pointed out that this year is Erickson's 40^th birthday and suggested we think of a celebration or birthday party. 

A marquee will cost the school approximately $20,000.00. 

The kindergarten classes need tricycles.

Questions/Suggestions/Announcements: The third grade teachers submitted a request for monies for scholastic news subscriptions.  The total cost will be $365.31.  Elizabeth Hofmann-Hicks motioned to give the money to the third graders and Mike Garratt seconded the motion.  The motion was passed unanimously.

The meeting was adjourned at 6:41 pm.

Minutes prepared by Elizabeth Hofmann-Hicks, Secretary.

August 29, 2008

Meeting Minutes

Attendance:  

Members: Martin Pier,Lisa Gallardo, Elizabeth Hofmann-Hicks, Diana Foster, Mike Addotta, Martina Acuna, Teresa Toland, Jane Devereaux, Michell R. Perea, Maura Mulligan, Amber Schlak, Jody Simmons, Megan Pessin, Erin Pier, Emily Lambert

Non-Members: Helen LePage, Nora Jaramillo, Debbi Zimmermann

President Martin Pier called the meeting to order at 5:38 pm.

The PTA Board was introduced.

School council voting committee report:  Jane Devereaux, Erin Pier, Michell R. Perea, Cathy Jarratt and Helen LePage are on this committee.  PTA is responsible for council voting.  An error regarding an incorrect date for the ballots to be returned was sent home with students.  Teachers will be briefed on the changed due dates for the ballots.  Consequently, the council meeting is pushed back from September 9^th to September 16.  Ways to prevent ballot fraud were proposed.  Martin Pier, Martina Acuna and Lisa Gallardo volunteered to count ballots the day they are due, Friday, September 12^th .

Fall Festival Committee report:  Teresa Toland is chairing the committee.  Jennifer Moriset, Amber Schlak and Erin Pier are on this committee.  The committee has donations of several certificates and gift cards from local businesses.  Martin Pier and Michell R. Perea volunteered to join the committee.  Frequency of committee meetings and budget was discussed.

Fundraisers: The Cherrydale catalog sale kick off was last Tuesday and will run through September 9^th.  There is a skate night on October 8^th, December 4^th and April 8^th.  McTeacher's nights are on November 12^th and March 11^th. Amber Schlak suggested we sell coupon books at the McTeacher's night. 

We have 93 sealed cases of chocolate and 50 unsealed cases of chocolate that expire on October 31.  On September 6^th we are selling chocolate at the Kolb and Speedway Wal-Mart from 10-2pm.  Amber Schlak offered space on behalf of the owners to sell chocolate any weekend outside Mostly Books on Speedway and Wilmot. 

Helen LePage said “If every child sells something I will kiss a pig” in reference to the Cherrydale fundraiser.

Movie Nights:  It was suggested that we don't do movie nights on the months with other events.  Martin Pier motioned to move the September movie night and PTA meeting to September 26^th and Helen LePage seconded the motion.  The motion was passed.  Speed Racer was proposed as the movie for that date. A vote was taken and the motion was passed.  Emily Lambert proposed a November 7^th movie night and the motion was seconded by Mike Addotta.  Next year's PTA and movie night schedule will be announced by Martin Pier.

Treasurer's report: The checking account balance is $3,249.94. Mike Addotta offered to table his request for monies for cub scout T-shirts. 

Questions/Suggestions/Announcements:  Lisa Gallardo proposed baking and selling brownies and cupcakes during movie night after the chocolate drive is over in October.  Marina Acuna motioned to serve root beer floats at the next movie night and was seconded by Michell R. Perea.  The vote was unanimously approved.

The meeting was adjourned at 6:35pm

Minutes prepared by Elizabeth Hofmann-Hicks, Secretary

August 22, 2008

Meeting Minutes 

Attendance: Helen LePage, Lisa Gallardo, Cathy Jacques, Jody Simmons, Elizabeth Hofmann-Hicks, Michell Perea, Martin Pier, Erin Pier, Emily Lambert, Jane Devereaux, Teresa Toland, Sherry Francis, Amber Schlak, Julio De La Garza, Regina Elias, Maura Mulligan, Megan Pessin, Martina Acuna.

Co-Treasurer Jody Simmons called the meeting to order at 5:38pm.

The meeting was adjourned at 6:10pm.

Prepared by Elizabeth Hofmann-Hicks, Secretary